I did my bachelor at university A in which Prof. X supervised my graduation project. I asked him for a recommendation when I was applying to university B for masters and he wrote me a great one. That was a year and a half ago, and now I am applying for PhD at university C. I need his recommendation again but I feel bad for not emailing him for a long time. I don't know how to write my email. I don't want to jump directly for the recommendation. Could you share your suggestions on what to write ??
Answer
After a decade of teaching, I get these quite often. While people use a variety of styles, the one that I am most responsive to is:
- Initial formal e-mail asking me if I remember them (with hints such as "I was the student who wrote the thesis on faster-than-light dog walking"), then telling me what they've been doing for the past X years (with a recent CV or resume as an attachment), and transitioning to their desire to move on to a new career or grad school and asking me if I could write a letter of recc for them. Close with an offer to talk on the phone (or come up to campus) to help refresh their memory of them.
Once you get the ok, make it as easy as possible for me to write the letter. If there are things you want me to emphasize, be blunt about saying it ("Please don't mention the folly of FTL dog-walking" or "Please emphasize my familiarity with temporal dilation and astrophysics").
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