I recently finished a paper in which I received valuable feedback from two professors (neither supervisors nor coauthors) at some specific points, which ultimately leaded to localized significant improvements. I highly appreciated it and of course I added explicit mentions in the acknowledgements section stating their suggestions.
My question now is: I hardly will see again these professors for a long time. I thought about sending an email to them commenting on their inclusion on the acknowledgements... But then I thought that it should be something understood as obvious, without too much interest for them or even spammy. So, shall I communicate their inclusion in the acknowledgements section? If so, what will be the correct etiquette for such an email?
EDIT: As @StephanKolassa comments, another important and highly related issue is what is the best timing for communication, if this is considered adequate:
- First submission
- Acceptance
- Publication (early access or traditional)
Answer
shall I communicate their inclusion in the acknowledgements section?
Yes, why not? It helps at building connections and improving relationships. Besides, if the acknowledged people are from a different field than yours, they might never know you've acknowledged them otherwise.
what will be the correct etiquette for such an email?
I don't think there is any need to be overly formal. Typically I would write something simple, along the lines of (names and facts have been changed to protect the innocent):
Dear John,
thank you very much for helping me with the problem of packing holes. I've included an acknowledgment in a paper I recently wrote on the topic.
The paper is titled "Packing the unpackable and stacking the unstackable" and has been submitted to the Transactions on Painstaking Stacking. You can find a preprint of the paper at the address (link to, e.g., arXiv).
Kind regards/Sincerely/Cheers,
Massimo
The above example is meant to be sent just after the first submission. In more critical cases, when I'm not sure whether the acknowledgment would be well-received or not, or if I think I might have written a wrong detail (e.g., the affiliation), I typically send a copy of the paper before the submission, asking for feedback.
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